The Yolo County Visitors Bureau (YCVB) is built upon the reputation that Davis, Winters and Woodland are great places for academic or professional conferences and meetings. Yolo County offers small town hospitality and individualized services. The YCVB staff will make every effort to ensure that your function proceeds efficiently and professionally. We can serve in an advisory capacity every step of the way with our useful experience, knowledge of the area, and informative follow through. All of our current services are free of charge. However, we are constantly looking to improve our services and would be willing to negotiate additional services based on room nights booked. In the end, we want you to consider us an indispensable resource for your planning committee.

Request for Proposals
The YCVB will be happy to send out your request to our hotels, facilities and caterers. In some cases, the YCVB will negotiate room blocks and deliver you a final list of contacts with what they offer. We will follow up on all RFP’s sent out and handle problems if they arise.

Delegate Packets
The YCVB offers colorful visitor brochures for your delegate information packets. Your attendees will have a more enjoyable stay with information readily available about restaurants, attractions and events. An array of activity options during meeting downtime reflects positively on overall conference experience equaling better attendance at your next conference. Please request items at least 2 weeks in advance.

Tours & Entertainment
The YCVB has a complete list of area attractions and entertainment. We would be glad to assist in planning tours and entertainment options for spouses, guests or your entire group. Themed tour ideas are available and can be individualized to meet your group’s needs.

Advance Publicity
If needed, we will send your press releases to local news media to publicize your event, when you submit information about your convention to us within a timely period. The YCVB is also capable of sheltering your event from the media if your event prefers to keep a low profile.

Planning Assistance
We will work closely with your planning committee to provide any assistance needed. We can assist in coordinating all meeting functions held at any of our facilities or hotels, and assist in obtaining in City or County dignitaries to officially welcome your event to our cities at your opening ceremony/banquet. We will serve in an advisory capacity for planning the many details of your next event.

Please feel free to contact us about anything you may need to make it a success.